Your company documents are the lifeblood of your business. Managing those documents resourcefully is key to your productivity and efficiency of your workflows, not to mention maintaining today’s heightened security and compliance requirements.
How information technology can add value
Information technology provides many future-proof solutions that are aimed at improving your business processes. To this end, DocuWare is a suite of cloud automation solutions offered in a SaaS model with the aim of simplifying document workflows and maximizing profitability through improved productivity. Essentially, this means your workforce will be able to focus less on document governance and more on high-value tasks, boosting employee satisfaction, reducing attrition, and contributing to your ongoing success.
As the world’s leading document management software service, DocuWare is available in more than 70 countries and provides support for 16 languages (and growing). Because it is available in cloud, on-premise, and hybrid versions, it can add value to any enterprise document workflow, providing a fully scalable platform that is flexible, secure, stable, and guaranteed future-proof.
So, now that we know what’s so great about DocuWare, let’s look at what it can do for you in terms of aligning your business processes to today’s information technology.
Anytime document access in the cloud
Global enterprise increasingly depends on a mobile and remote workforce to power its operations. With secure, cloud-based file systems, your workforce can access the documents they need any time of the day or night. The DocuWare mobile app provides access from any device, ensuring that you are able to respond at the speed of today’s business. Today, more than ever, this is absolutely crucial to your business strategy.
Organize, sort, and store your paper files
With DocuWare’s intelligent indexing, storing documents as they are created is easy. Simply configure DocuWare to print to file every time you physically print a document. This will automatically create a digital copy of your document, which can then be filed in the cloud to be accessed by the appropriate stakeholders.
DocuWare can even help you organize your scanned paper documents. Invoices, paper correspondence, and other documents that can be attributed to a category can be assigned a sequential barcode. Documents are stored in the cloud and can be easily called up when needed using the barcode information. This is highly beneficial for the enterprise, where one document may be relevant and attributable to multiple departments.
File systems and hierarchies are easy to organize and manage with drag-and-drop, and versioning is enabled to support your global team’s collaborative efforts.
Different views on the value of DocuWare
Your employees want nothing more than to feel like they are accomplishing something during the time they are at work. From their point of view, DocuWare workflows streamline what is usually a repetitive, redundant process by consolidating several actions into one simple task. Everything from scanning to filing to document location is radically simplified. Their energy can then be channeled into activities that are more productive and, at the end of the day, far more satisfying.
Efficient information management and streamlined processes
From a management perspective, the ultimate goal is to improve productivity and efficiency in order to deliver value back to the bottom line. DocuWare is beneficial to your business strategy in the following ways:
- facilitates streamlined workflows
- fosters the collaborative process within and between departments
- reduces the amount of time it takes to accomplish document-related tasks
- it makes information readily available to the appropriate stakeholders
- removes data silos
- enables nimble decision-making based on real-time events and data
From a purely financial standpoint, conquering all of these pain points provides a major advantage in today’s competitive business climate, where the ability to respond is paramount and those who lag behind are left eating dust.
The IT point of view: security is paramount
Your IT department is going to love DocuWare too as it enables enhanced document security through advanced encryption and authentication protocols. DocuWare can be included in a single-sign-on environment, and document security permissions can be managed centrally, ensuring that only the appropriate people have access to certain files and applications.
As a cloud-based solution, your backup and recovery options are also enhanced and enabled. In the event of a serious disaster, fire, flood, power outage, malicious intent, or human error, your systems can be restored quickly and easily, ensuring your business continuity.
If saving time, removing data silos, and improving workforce productivity and collaboration is on your list of must-haves, DocuWare provides a significant advantage.
Among the many benefits your organization will enjoy:
- Automating repetitive, mundane daily tasks
- Shifting worker attention to higher-value activities
- Streamlining ERP workflows
- High-availability for all of your critical documents
- Enables a mobile and remote workforce
- Support for 16 languages
- Next-generation security and authentication features
- Efficiently organizes your paper files, digitizing and filing upon print
- Compliance with global data security policies such as the GDPR and HIPAA
If you have any questions about how DocuWare can benefit your business, reach out to Business World today, or call us toll-free at 501-214-5482 to schedule a no-obligation consultation.