Follow these guidelines to make sure you have all of the resources necessary for a productive remote work set-up.
Communication and collaboration are key to a successful remote job. By incorporating everything from a great internet feed and electronic document management systems to video conferencing, you can save money and boost efficiency for your remote team.
Allowing workers to perform tasks remotely improves efficiency and can even cut costs, but the right tools are needed for remote work to actually be effective. From the technology needed for virtual office work to a dedicated space, here is what you and your employees need to effectively work remotely.
An Electronic Document Management System:
To share files and documents with others on the project, you will need to have access to a system that allows you to upload, download, and collaborate. You should be able to scan and digitize hard copies, share with others and even track changes to any documents you create or add to. By sharing digital copies of your files, you do not have to be in the same location as your coworkers or management, but can contribute just like anyone else on the team. An electronic document management system is just like being in the office and allows you to interact with your projects and files in real time.
Video Conferencing Capabilities:
A smartphone and a tripod may be all you need to feel like part of the team. Sit in on meetings, contribute to planning sessions, and give reports right from your home in Arkansas – or even on the go – when you use video conferencing tools and software. Business World has all of the technology your employees need for a virtual office.
A Dedicated “Office Space”:
You will not be able to work at all if your kids, cat, or spouse have access to your space. For home workers, setting aside a dedicated space can help cut down on interruptions and make the day feel more like a day in the office. This “office space” can be a room at the library, a quiet corner of a coffee shop, or a park outside, as long as it is conducive to quality work.
A Way to Get Social with the Team:
The tools and technology needed for virtual office work should also be used to connect with your team on a personal, social level. According to Fast Company, one thing home or remote workers often miss out on is the personal connection, or “water cooler”, time that comes from being in a shared environment. Access the company Slack channel, chime in on Facebook, and touch base in other ways so that you will feel more involved and connected to everyone in the workplace.
Communication and collaboration are the keys to remote work success. The right electronic document management system will vastly increase your ability to interact and collaborate in real time. Want to make the most of your remote setup? Our innovative approach to remote work ensures every member of your team can collaborate and communicate in real time and that they can play a key role in your brand’s success. Contact Business World by calling 501-214-5482, and find a solution to all of your remote working needs.